Virginia Department of Accounts 101 North 14th Street, 2nd Floor Richmond, Virginia 23219-3638 (804) 225-3038 A: As long as your employing agency has not mandated a removal of earnings notice print, you can elect to once again receive a printed earnings notice by simply changing your election in the "Rec Earnings Notice" field to a "Yes" in the same manner as described above. data for payments that have been processed by the Commonwealth of Virginia via electronic data interchange (EDI). Email: edi@doa.virginia.gov 359 0 obj <> endobj If you do not have a Logon ID and Password, click on the New Security button located on the left-hand menu. Reset your browser settings in Internet Explorer: Click on the "Reset" button in the "Reset Internet Explorer Settings" section (at the bottom of the panel), Check the box next to "Delete personal settings", After the reset has completed, click the "Close" button. Once you establish a permanent password, you can set up hints (to remind you of forgotten passwords) and an email address so if you can't remember, have a new temporary passwords sent by email without the wait. This is an excellent result, as only 5% of websites can load faster. Email: faacs@doa.virginia.gov Melinda L. Pearson, CPA, Director Unsere Bestenliste Jan/2023 - Ultimativer Test Beliebteste Modelle Beste Angebote Smtliche Vergleichssieger JETZT direkt ansehen. W2's available on Payline EagleEye Jan 15, 2016 . or Penny.Williams@doa.virginia.gov In order to access this system, you will need a Logon ID and Password. Press Log On. The Charge Card Administration system provides Commonwealth of Virginia agency personnel the means to request action from DOA as it relates to Small Purchase Charge Cards. procedures necessary to set-up and maintain these deductions. The Main Menu is the primary navigation page for Payline. Fax: (804) 225-2430, For compliance related questions: Reporting Excellence. All rights reserved. Direct Deposit/Banking information and the deposit amounts. The Accounts Receivable system provides Commonwealth of Virginia agency personnel the means to: The Agency Risk Management and Internal Control Standards Certification System is an > Application Session Information. edi@doa.virginia.gov, Mailing Address: Fax: (804) 371-8587, Department of Accounts Financial Accountability. PO Box 1971 Email: PromptPay@doa.virginia.gov Store electronic versions of these reports on an agency or locality-based server or individual personal computer. Voice: (804) 225-3804 EDI Unit Voice: (804) 225-2542. Copyright Your temporary password will be sent to the Payroll and Human Resource Office contacts for Payline, Tania Ellis and Gayle Robinson. state agencies, state employees, localities, grantees and non-state In order to access this system, you will need a Logon ID and Password. Access to two years worth of earnings and deductions history. A: If you stored a hint or email addresses in your security record, you can view your hint or request a new temporary password to be emailed to you. copy of en. Fax: (804) 225-3499, Email: ComplianceAssurance@doa.virginia.gov, CAPP Manual - Travel Regulations and Policies, Email: gacct@doa.virginia.gov Voice: (804) 225-3051 Clerks of the Circuit Courts the means to submit Certifications on a monthly basis to DOA and to view prior month's Certifications. Report on Statewide Financial Management and Compliance The Subrecipient Monitoring Secure Portal is a system that allows secure submission of supporting If you have forgotten your password, type in your Logon ID and A: Leave data is updated after completion of the semi-monthly programs which provide the leave accrual. DOA Subrecipient Monitoring Secure Portal (SMSP) Users Guide -. Popular pages a session cookie on your computer and access to certain restricted features is disabled. To view your earnings notices, select Main Menu on the left side of the screen. WCAG 2.0 FOIA, Main: (804) 225-3038 The Cardinal Program is the Commonwealth of Virginia's statewide initiative to implement and leverage Oracle's Enterprise Resource Planning (ERP) management system. of IRS form 941 (Employer's Quarterly Federal Tax Return) for all CIPPS agencies, release of CIPPS checkwrites into CARS, In addition to running the system that calculates and disburses salaries and wages, State Payroll Operations is also responsible Payline provides you with the means to view and print personal earnings, benefits, and leave information (for CIPPS Leave Users) for each payday. Learn More Form 8655 - Reporting Agent Authorization for Magnetic Tape / Electronic Filers: L-3 - Leave Activity/Maintenance Batch Totals Form, L-5 - General CIPPS Leave Information Form, Magnetic Media Requirements - 700 - Pay Transactions (Standard Time Reporting), Magnetic Media Requirements - 8XX - Tax and Deduction Overrides, Magnetic Media Requirements - 9XX - Pay Transactions (Special Payments), Magnetic Media Requirements - IBC - Batch Balance, Cardinal Automated Reconcilation Default Coding, COV Mobile Device Allowance Agreement Form, PMIS to CIPPS Automated Update Process - Salaried, PMIS to CIPPS Automated Update Process - Wage, Social Security Number Correction Request, SPO SharePoint Security Authorization Request, Miscellaneous Insurances Information - (01/2019), Miscellaneous Insurances/Annuities Admin Manual - (01/2019), Post-Tax Salary Deduction Authorization - (01/2019), Pre-Tax Salary Reduction Agreement Form - (01/2019), TPA Employment Status Change Form - (01/2019), TPA Exception/Discrepancy Response Form - (01/2019), Optional Life Premium Calculation Workshee, Agency Authorization for Certification of Payrolls, CIPPS Payroll Processing Forms - Workbook with Multiple Forms, H0901 - Third Party Deduction Name and Address (PR-11), HTM00 - Manual Pay/Earnings Update (PR-10.1), HTODA - Deduction Refund/Adjustment (PR-7), HTPSA - Employee Special Pay Adjustment (PR-6), HUC01 - Special Payment as Regular Pay (PR-4), 2022 Calendar Year End Certification Form, Maximum Deferral Calculation Spreadsheets for Special Pays, Statewide Deduction Codes - Matrix of Deduction Codes, Statewide Special Pay Codes - Examples of Combinations of Indicators, Prompt Payment On-line Application Users Guide, Prompt Payment On-line Application Security Authorization Request, Reportline Security Authorization Request Form, Reportline Agency Security Officer Manual, Travel Expense Reimbursement Voucher (DA-02-041A), Treasury Loan Takedown Request Form (TL-03). Fax: (804) 371-8587, Department of Accounts site to conduct business with the Commonwealth, please ensure your personal computer is not infected with Email: rudy.burgess@doa.virginia.gov Payroll deductions for Miscellaneous Insurance Policies and Pre-Tax Annuities (where authorized) are administered by a Third Party Administrator (TPA), Fax: (804) 225-4250. If you do not have a Logon ID and Password, click on the New Security Access the Payline Log On page, enter your Employee Number or SSN in the appropriate field, and click on the 'Forgot Password/New Account' button. Penny B. Williams needed in order to establish a security record. %PDF-1.5 % A: An email will be sent to the Payroll Officer of your employing agency for subsequent distribution to you. Voice: (804) 225-2414 Employee Retirement and Healthcare elections with the associated employer payments. PO Box 1971 Below are some tips that may correct the problem if you continue to receive this error: Payline hbbd``b`:$YA v H0 bQa"@W Enter agency Accounts Receivable data online. Eight of the largest state-supported universities operate independent payroll systems serving approximately This team is responsible for accounting, reconciliation and disbursement processing for employee payroll and benefit programs A: Requests for temporary passwords are made by the individual user systematically. Earlier access to your payroll information. penalty that accrues for the time that a state agency holds federal cash. Voice: (804) 225-3804 In the "Time range to clear" drop-down menu, select Everything, Click the down arrow Firefox down arrow next to "Details", Google Chrome (instructions are for version 40), Click Customize Chrome (icon with three horizontal bars, at the top right), When the History window appears, click Clear Browsing Data, Select "the beginning of time" from the "Obliterate the following items from" drop-down menu, Select "Browsing History" and "Cached images and files", Internet Explorer (instructions are for version 11), Select Temporary Internet files and website files, Click Safari Tools/Settings (small gear) icon. Fixed Asset Accounting and Control (FAACS), Remittance Electronic Data Interchange (REDI) Virginia, Subrecipient Monitoring Secure Portal (SMSP), Statewide Financial Management and Compliance (Quarterly Report), Environmental Impact Report for Agencies & Institutions, Virginia Truth in Revenue Source Reporting, American Rescue Plan Act Recovery Plan Report, Agency Risk Management and Internal Control Standards (ARMICS), Financial Statement Directives and Authoritative Guidance, Fixed Asset Accounting and Control (FAACS) Monthly Production Schedule, Statewide Indirect Cost Allocation Plan (SICAP), Agency Strategic Planning and Performance, Accounts Receivable On-line Application Users Guide, Accounts Receivable Security Authorization Request -, Office of the Attorney General - Agency Debt Discharge Request, Office of the Attorney General - Division of Debt Collection - Collection Procedures, Authorized Signatories Form (DA-04-121) (Non-HCM), Authorized Signatories Form (DA-04-121) (HCM Only), CMIA Interest Calculation and Reporting Instructions, Program Administrator Form - State Agencies, Charge Card Agency Airline Travel Card (ATC) Request Form, Agency Airline Travel Card (ATC) Employee Agreement, Employee Paid (Individual Liability) Travel Card Employee Agreement, Annual Cardholder Review Certification Form, Permanent Credit Limit Increase Request Form, Temporary Credit Limit Increase Request Form, Temporary Restriction Removal Request Form, Agency Signature Authorization for Vendor Maintenance, Online Submission of Vendor Maintenance Request Form, Vendor Maintenance Request Form Instructions, Commonwealth Vendor Group Frequently Asked Questions, Trading Partner EDI Agreement and Enrollment Form for Localities and Grantees, Trading Partner EDI Agreement and Enrollment Form for Non-State Agencies, Trading Partner EDI Agreement and Enrollment Form for State Agencies, Trading Partner EDI Agreement and Enrollment Form for Vendors, Trading Partner EDI Notification of Change, Cardinal State Employee EDI Enrollment Form, State Agency EDI Memorandum of Understanding, Cardinal Non-State Employee EDI Enrollment Form, Financial Certification Website - Memorandum dated April 4, 2012, Financial Certification Administrative Manual - State Agency, Financial Certification Security Maintenance Form - State Agency, Financial Certification Administrative Manual - Treasurers, Financial Certification Security Maintenance Form - Treasurers, Financial Certification Administrative Manual - Clerks, Financial Certification Security Maintenance Form - Clerks, Financial and Voucher Information Form (Basis Input) (FAACS12), Location and Responsibility Form (Basis Input) (FAACS11), Nomenclature Table Specification Form (FAACS 83), Lease Accounting System (LAS Plus) Security Access Form (LAS Plus-S1), Lease Authorized Signatures (LAS Plus-S3), Employee Moving and Relocation Expense Information, Payline/PAT Security Authorization Request Form, Administrative Wage Garnishment Spreadsheet, Net Sick Leave Payout Calculations for Estimate of Purchase of Service Months, Post Retirement Life Insurance Calculation Worksheet for ORP Retirees, CIPPS Security Authorization / Deletion Request Form, Fiscal Officer Proxy for Payroll Certifications Form, Direct Deposit Authorization for Employees -, Existing Paycard Notification Letter Example, Virginia Way2Go Card Debit Mastercard Authorization Form. Virginia Department of Accounts 101 North 14th Street, 2nd Floor Richmond, Virginia 23219-3638 (804) 225-3038 Commonwealth's financial resources, while supporting and enhancing the recognition of Virginia as the To access your Payroll Information, click on the Pay History button. The Prompt Payment system provides Commonwealth of Virginia agency personnel the means to: Hotline: (804) 692-0473 Fixed Asset Accounting and Control (FAACS), Remittance Electronic Data Interchange (REDI) Virginia, Subrecipient Monitoring Secure Portal (SMSP), Statewide Financial Management and Compliance (Quarterly Report), Environmental Impact Report for Agencies & Institutions, Virginia Truth in Revenue Source Reporting, American Rescue Plan Act Recovery Plan Report, Agency Risk Management and Internal Control Standards (ARMICS), Financial Statement Directives and Authoritative Guidance, Fixed Asset Accounting and Control (FAACS) Monthly Production Schedule, Statewide Indirect Cost Allocation Plan (SICAP), Virginia Department of Labor and Industry, Agency Strategic Planning and Performance, 2023 HCM SM, MTH and BW Payroll Schedules, 2019 Budget - Appropriations Act - pg 645 Comptroller's Authorization to Mandate Electronic Payment of Wages, Employer Guide Reporting Lump Sum Payments, Maximum Deferral Calculation Spreadsheets for Special Pays, Memorandum to Fiscal Officers - Payroll Stop Payments - February 1, 2003, Post Retirement Life Insurance Calculation Worksheet for ORP Retirees, $3.8 billion in annual gross payroll processed through CIPPS, 162 individual federal identification numbers - 941 tax reporting. Press Send. Other activities include preparation copy. You will be prompted for the information needed in order to establish a security record. As you explore our site, you will be able to download various reports. Email: payline@doa.virginia.gov If you do not have a Logon ID and Password, click on the New Security button located on the left-hand menu. Invalid Activity Authorized Use This system is the property of the Commonwealth of Virginia. training users. A: Payline reflects leave information for those agencies that elect to participate in the centralized leave accounting system. Richmond, VA 23218-1971, Discontinued Direct Deposit in CIPPS User's Guide [PDF], Melinda L. Pearson, CPA, Director - Excel must be closed before opening this spreadsheet to avoid error messages. Navigation buttons located in the left-hand margin of the page link to other Payline pages or perform requested functions. Deductions withheld from your pay such as parking, healthcare, flex benefits, etc. The Fixed Asset Accounting and Control system allows agency users to collect and manage their fixed asset inventory. your session has timed out after 20 minutes of server inactivity. The quarterly Employees whose leave records are also maintained in CIPPS will be able to view their leave accrual rate, usage information, 101 North 14th Street, 2nd Floor Enter a personal pass phrase, any word or phrase created by you, up to 24 characters. (100,000-plus) are currently served by DOA's central payroll and leave system, CIPPS, a heavily modified version of Infor (formerly GEAC) The way to protect against this is to maintain current Anti-Virus and security patches. hb```e``vr,n=a`(``Lhh a$ bAH8?S 3=g,~dnr@{@8A8fb`mp |/! 2. Richmond VA 23218-1971, 2011 Calendar Year Payroll Operations and Leave Processing, General Guidelines for July 2017 Salary Increase, Payroll Processing - Calendar Year End 2016, FYE Bulletin Revised May 17, 2016 -- Final Approved Retirement Rates, 2016 Calendar Year Payroll Operations And Leave Processing, PAYROLL PROCESSING - CALENDAR YEAR-END 2015, 2015 Calendar Year Payroll Operations And Leave Processing, PAYROLL PROCESSING - CALENDAR YEAR-END 2014, 2014 Calendar Year Payroll Operations And Leave Processing, PAYROLL PROCESSING - CALENDAR YEAR-END 2013, 2013 Calendar Year Payroll Operations and Leave Processing, PAYROLL PROCESSING - CALENDAR YEAR-END 2012, Fixed Asset Accounting and Control (FAACS), Remittance Electronic Data Interchange (REDI) Virginia, Subrecipient Monitoring Secure Portal (SMSP), Statewide Financial Management and Compliance (Quarterly Report), Environmental Impact Report for Agencies & Institutions, Virginia Truth in Revenue Source Reporting, American Rescue Plan Act Recovery Plan Report, Agency Risk Management and Internal Control Standards (ARMICS), Financial Statement Directives and Authoritative Guidance, Fixed Asset Accounting and Control (FAACS) Monthly Production Schedule, Statewide Indirect Cost Allocation Plan (SICAP), Agency Strategic Planning and Performance, Payments to Mission Square Outside of HCM for MOFs, 2022 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life, General Guidelines for July 2022 Salary Increase, 2022 Fiscal Year-End Processing: Release 3 Agencies, 2022 Calendar Year Payroll Operations and Leave Processing, Payroll Production and Certification Schedules, CALENDAR YEAR-END 2021 - Reconciliation and Certification, PAYROLL PROCESSING - CALENDAR YEAR-END 2021, Dependent Care Deductions in Excess of IRS Max, 2021 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life (Applies to HCM Payroll and CIPPS agencies), Medical Loss Ratio Optima Health Rebates, DocuSign CIPPS/Payline/ PAT Security and FO Proxy Requests, General Guidelines for June 2021 Salary Increase, Electronic Payments for KY and DC Withholding Taxes, Change in Taxability of Student Loan Repayment Sign-On Bonus, 2021 Calendar Year Payroll Operations and Leave Processing, CALENDAR YEAR-END 2020 - Reconciliation and Certification, Payroll Processing Calendar Year End 2020, 2020 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life, Wage Employees with Defined Contributions Update Employment Separation Date in EZLink, Update to IRS Lock In Letter Changes for 2020, Employees Eligible for 457 Deferred Comp Plan, Quarterly Certification/Reconciliation Reminders, Virginia State Employee Loan Program Reminders, Temporary Workforce Reduction (TWFR) Payroll Guidelines, Payroll Operations Calendar June December 2020, Emergency Family & Medical Leave Expansion Act, Direct Deposit Mandate Effective Immediately, Special Pay Code for Public Health Emergency Leave, Auto-Escalation for Hybrid Voluntary Contributions Effective January 1, 2020, 2020 Calendar Year Payroll Operations and Leave Processing, Reminder Net Pay Direct Deposit Policy, Payroll Processing Calendar Year End 2019, Summary of Quarterly and Year-to-Date Reports, Change in Process for Handling Unadjudicated Flex Account Claims, 2019 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life, Change in Refunding Employee Healthcare Premiums, Non Cash Recruitment Bonus Processing (SP 057), Change in Cert Deadline for July 5 Bi-Weekly Pay Date, Payroll Operations Calendar June November 2019, New Quarterly Certification Procedures and Forms, Attachment HE-6 Optional Retirement Plans Data Retrieval, 2019 Calendar Year Payroll Operations and Leave Processing, Payroll Processing Calendar Year End 2018, Reclassification of Taxable Income for Flex Reimbursement Card Payments, 2018 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life, New Special Pay 057 - Non Cash Recruitment Bonus, Guidelines for Issuing Employee IDs for New Hires, New Parental Leave Codes (CIPPS Leave Agencies), Employee Loan Reminders/Change in Handling Returns, New Virginia529 (VA529) Payroll Deduction Assistant, Payroll Operations Calendar June November, 2018, CIPPS Conversion Requirements for Person Data, SUI Reporting for Employees Working Out of State, U190 VNAV/CIPPS Duplicate Transactions Report, 2018 Calendar Year Payroll Operations and Leave Processing, Enhancements to the VNAV to CIPPS Interface, PMIS Role Codes for Political Appointees in DHRM Job Classification, VRS to Automate Enrollments to Fidelity and DCP, Holiday Schedule for Bi-Weekly Wage Certification, Changes to SUI Gross and SUI Taxable Calculations, Payroll Processing Calendar Year End 2017, 2017 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life, General Guidelines for September 2017 Salary Increase, Payline Garnishment & Vendor/Payee Request Reminders, U053/U077 PMIS/CIPPS Data Discrepancy Reports Run Schedule, Payroll Operations Calendar - June - November, 2017, Bi-Weekly Certification Schedule and Update, Monitoring 401(a)(17) Compensation Limits for ORPHE, "VRS-VSDP-Worker's Compensation and Payroll-Exploring the Jungle", Hybrid Employee 457 Contribution Fact Sheet, Auto Escalation for Hybrid Voluntary Contributions Effective January 1, 2017, Changes to Optional Retirement Plan for Higher Education Effective January 1, 2017, Mandatory Bi-Weekly Pay Cycles for Hourly Employees Required by FY18, 2016 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life, Fiscal Officer Proxy for Payroll Certifications, Payroll Operations Calendar - June - November, 2016, CIPPS/FINDS No Longer Available When CARS Decommissioned, Developing a Basic In-House Training Program, 2015 Imputed Income for Terminated OPR Participants Eligible for Continued Group Life, Collection of Flexible Reimbursement Funds Outside of Payroll, General Guidelines for August 2015 Salary Increase, Hybrid Request For Adjustment Review Form, Deduction Refunds: Employer along with Employee, Weight Watcher Reimbursements -- New Schedule, Reminder: Deferred Comp/Annuity Deductions from WC/STD-WC Benefits, Best Practice: Healthcare Payment from LWOP/WTA Employees, Roth 457 - Additional Supplemental Retirement Option, Changes in State Payroll Operations Staffing, Payroll Operations Calendar - June - November 2015, Earnings Reclassification with Reciprocal State Taxation, 2014 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life, Administrative Fee on Hybrid, 457 and Cash Match Adjustments, PMIS to CIPPS Interface Enhancement: New Hires, VRS Hybrid Opt-in for Plan 1 State Employees, Deferred Compensation Processing Reminders, VRS Deduction Reminder - Less Than 12 Month Employees, Payroll Operations Calendar - June - November, 2014, Newest Member of State Payroll Operations, Virginia State Employee Loan Program (VSELP) Changes, Revised Payroll Operations Calendars, March - May, 2013 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life, Name (e.g. Server inactivity view your earnings notices, select Main Menu is the primary page. The Main Menu on the left side of the Commonwealth of Virginia reports an. Virginia via electronic data interchange ( EDI ) in the centralized leave accounting system information in... Payments that have been processed by the Commonwealth of Virginia via electronic data interchange ( EDI ) associated employer.... Pages or perform requested functions versions of these reports on an agency or server. To access this system, you will need a Logon ID and.... Link to other Payline pages or perform requested functions Gayle Robinson Payline EagleEye Jan payline doa virginia gov main_menu cfm 2016! Various reports access this system, you will need a Logon ID and Password copyright your temporary Password payline doa virginia gov main_menu cfm! Box 1971 Email: PromptPay @ doa.virginia.gov, Mailing Address: fax: ( 804 ).! Monitoring Secure Portal ( SMSP ) Users Guide - requested functions pay as. 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